Creating a Free Business Email - Step By Step
Business Email Creation Made easy
This post is mainly written for the people to get to know about the importance of Business Email If you respond from a pre-defined mail providers like Gmail, Yahoo, rediffmail, hotmail etc.., the chances of receiving response will be less and even it would end up in moving to SPAM folder directly.
In order to avoid that, creating a Business that too for free will help in improving the Sales/Promotions or even crowd pulling to your Business/Sector or whatever the scenario/usecase that you are intent to achieve.
NOTE: My website Dataservicer and Fundslearning is hosted through Bluehost hosting provider. So this post would help a lot for the users who have hosting in Bluehost. Don't worry this post also helps the users who use other Hosting Providers.
Step 1:
Go to Zoho Mail
Step 2:
Click Pricing from the Menu
Step 3:
Scroll down
Step 4:
Select Forever Free Plan. But this plan has some limited storage. Make sure to check the Capacity/Storage, Limitations before enrolling
Step 5:
SignUp
Step 6:
Check you Inbox, you would have received email from Zoho to confirm your Account.
Click Confirm Account
Step 7:
Once you confirm, you can Signin into your Zoho mail
Step 8:
Where you would see this. + Add an Existing Domain or Buy a new Domain.
If you have your domain ready launched and Live, then its well and good
Step 9:
Input your Domain Details
1. Domain Name 2. Organization Name 3. Industry Type
Step 10:
Click on Domain verification
Step 11:
Add a TXT record in DNS. My Hosting platform is Bluehost. Based upon yours, you will be redirected or notified with your own Hosting provider.
For Bluehost: How to Modify DNS Entries
Bluehost Steps:
BlueHost Step 1. Login into Bluehost
BlueHost Step 2. Got to Domains > My Domains
BlueHost Step 3. Click Manage > Choose DNS
BlueHost Step 4. Scroll down to See TXT
Step 12:
Copy the TXT value from mailadmin zoho and go back to Bluehost(My Hosting Provider)
BlueHost Step 5. Add Record in TXT section
Under Host Record : @
Under Txt Value : Paste the TXT value copied from zoho domain verification
Leave TTL as it is
Click Save
Step 13:
Click Verify TXT record from Zoho domain verification
If things are good, you would have got positive sign on Verification of TXT or else you have to check what went wrong in copy pasting the text record
Step 14:
It prompts you to input desired mail address. Say for an example if your Domain is example.in
You can input something like
admin@example.in
info@example.in
support@example.in
Step 15:
Click on proceed to Setup Groups.
Step 16:
Click on Proceed to DNS Mapping. I'm Skipping this Setup group steps as I don't require. If you have something to add you can proceed to add Group Name /Email address
Step 17:
MX record - Mail exchange record. The purpose of adding these values into our hosting provider is to direct users who contact us through e-mail will be redirected to this Business email that we are creating.
Copy one by one address from the Address and go to your Hosting provider
BlueHost Step 6. Go to MX record under DNS tab
1.Click Add record
2.Input 10 in Priority
3.@ in Host Record
4. Paste the first address that you cop in POINTS TO
5. Click Save
Repeat the immediate above 5 steps for next addresses as well
Step 18:
Click on View SPF Value . This would be something like this
v=spf1 include:zoho.in ~all
SPF is nothing but a Sender Policy Framework. It is a register to Secure our email and Private Domain. Preventing Scammers to use our Domain name to send email. That is the reason we are adding this record in our hosting provider.
BlueHost Step 7.
Go to TXT record
Add new record
Under Host Record : @
Under Txt Value : Paste the TXT value (v=spf1 include:zoho.in ~all) copied from zoho
Leave TTL as it is
Click Save
SPF includes only ZOHO - which means only Zoho can use your domain ~all refers to everyone under ZOHO can do this
Step 19:
Click Verify from your ZOHO mail admin. It may take some time based on the TTL of your hosting provider. Whereas for Bluehost it is 4 Hours.
You might receive some error if you dont delete your existing mail provider under MX section.
You have to remove that record and click save
REMOVE THIS
Priority 0 MX value :mail.example.in
As because we have added a three MX records to point/redirect to created business email
Step 20:
Once removing other Mail exchange providers, we can move on to DKIM step
DKIM is as important as SPF. It helps in protecting the created Business Email.
Step 21:
BlueHost Step 8. Copy Host - zmail._domainkey and go to your hosting provider and paste in Host record or Name under TXT section
If you encounter an error while verifying for SPF, replace the previously existing spf with (v=spf1 include:zoho.in ~all) or append the zoho into the existing TXT record as below
v=spf1 include:zoho.in ip4:XXX.XX.XX.XX a mx include:websitewelcome.com ~all
Step 22:
Click Proceed to Email Migration. I dont have anything to configure here. So I m skipping this step
Click Proceed to Mobile Setup . If you want to configure any devices you can do it or you can skip this step
Click Setup completion
It prompts to select ADMIN console or Check out your Inbox.
I m selecting Checkout your Inbox as I have nothing to do with Admin Console.
Step 23:
FINALLY we are in. We have successfully created a Free Business Email. Thanks to ZOHO
This Bluehost Link contains all the above mentioned records - Step by step adding. If something is not clear from my post you can refer to this link for still more clarity.
Additional Steps:
If you have built your website in Wordpress, we might encounter into a problem
SMTP Mailer Plugin cannot send email until you enter your credentials in the settings.
So we have to configure certain things in wordpress
Sendgrid Step 1. Log in to your wordpress dashborad
Sendgrid Step 2. Under Plugins > Add new Plugin
Sendgrid Step 3. Search for wp-smtp
So Why we are doing this, Email port might get blocked Automatically or even the reputation of the IP address Might be low and chances of reaching the Inbox will be less. So, this wp-smpt helps in communicating with third party services.
Sendgrid Step 4. Install and Activate
Sendgrid Step 5. Once activated Go to Plugins > Installed Plugins > Wp Mailer Smtp
Sendgrid Step 6. Once you are in to the Wp-Mailer Smtp Setup
You can see the from Email section - where you can input the created business mail id
In my case it is admin@fundslearning.in
From Name - can be your desired Name
Mailer : Its an Important step to configure. As promised we are going to make things using Free tier.
We have some list of Mailer. Among these Sendgrid provides a free service, even Zoho mailer is a premium service for providing this service
Visit : Sendgrid pricing section
Where you can see the free service. 100 Emails/per day for free is more than enough for a start up.
Sendgrid Step 7. Once you sign up and verified and done setting up your sendgrid login. You will be on this page
Under Settings > Sender Authentication > Authenticate Your domain
If your hostname is listed in dropdown, it is good enough or else you can do something like this as below.
Input your domain name . In my case fundslearning.in > click NEXT
You will be listed out with Three CNAME entries
You have add these entries carefully based on your hosting provider under CNAME section
1.Under Host Record you have to paste the Host Name provided in the Sendgrid.
2.This Host Name will be usually in the format of emXXXX.example.in
3.While pasting in hosting provider just add emXXXX (For bluehost this is the solution), kindly refer some open
source for other hosting providers
If errors prompts in Sendgrid then add the full host name into the Hosting provider. You should see this screen
in Sendgrid
Sendgrid Step 8. Click return to Sender Authentication
Sendgrid Step 9. After creating Successfully the Sender Authentication Click API keys
Sendgrid Step 10. Click Create API Key > Input API key Name (Select Full Access) > Create & View
Sendgrid Step 11.Copy the API Key Go to wordpress inorder to Continue from Step 6 where we left and paste
in API Key and Input your domain name . In My case it is fundslearning.in
Once done - on the Top Menu section > select Email Test > input your mail id and click send. You would be
receiving something like this in your mail box
This helps us in making things Professional and improve or widen our business without getting unnoticed.
I hope you have got some information about Creating and configuring Business Email that too for free.
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